Created:  October 28, 1999
Last Update: June 27, 2002

Division of Classroom Technology Billing Policy
 
 

  1. What activities or which people receive bills?

    2.  
    • All Grand Rounds
    • Hospital New Employee orientation
    • Hospital administration
    • Any clinical-related meetings, conferences, seminars, etc.
    • Continuing education for faculty and staff
    • Consultants
    • Hospital Board Meetings
    • Classes that are not within the College of Medicine and Public Health
    • Other activities as appropriate with prior review by the D.O.C. Tech Operations Manager

     
  2. Who or what is not billed?

    3.  
    • Med 1,2,3 and 4 classes for credit (with verifiable University class numbers)
    • Organized Medical student groups such as AMSA, Tar Wars, and student government. Please talk to the D.O.C. Tech Manager if a billing status question arises about a student group.
    • Currently approved College of Medicine and Public Health, department administrator meetings, ARMS training and new employee orientation for COM & PH employees.
    • Undergraduate and Graduate classes for credit that are within the College of Medicine and Public Health (with verifiable University class numbers)
    • Testing of equipment for an upcoming meeting or event for any and all customers. This testing must be performed in the Audio-Visual Services office in 038 Meiling Hall. On site testing elsewhere may be pre-arranged with the D.O.C. Tech Manager, but will result in a billing charge if the customer falls in category #1 above.
     
  3. How does our billing work?
      4.  
      D.O.C. Tech will request that you provide a six digit budget account number and department number. We complete an Interdepartmental transfer or Income/Expense form to receive payments for our services rendered. For student or external groups only, we also accept checks made out to The Ohio State University.

     
  4. Rates:

    5.  
      Each piece of equipment rented incurs a daily fee based on a 24-hour period. A delivery and setup fee of $21 is included on each order. This fee is not applicable for deliveries totaling $20 or less. Multiple pieces of equipment that are delivered to the same location will only have a single delivery fee.
       
        For example, a slide projector costs $21. If we deliver the slide projector at 3 PM on one day and you, the customer, request that we pick it up at 5 PM the next day, your charge is for two days usage. The total bill would be $63.00.

  5. Cancellations:

    6.  
      Equipment cancellations must be requested 24 hours or more in advance. Any cancellation made less than one day before the event will incur a delivery charge of $21.00.

  6. Questions:

    7.